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Privacy Policy

Last updated: January 2025

This Privacy Policy describes how Fleet Manager ("we", "us", or "our") collects, uses, and protects your personal information when you use our vehicle management service.

1. Information We Collect

1.1 Account Information

  • Email address (used for login and communications)
  • Account creation date
  • Profile information you choose to add

1.2 Tesla Developer Credentials

  • Your Tesla Developer Application Client ID
  • Your Tesla Developer Application Client Secret (encrypted)
  • OAuth access and refresh tokens (encrypted)
  • Generated authentication key pairs

1.3 Vehicle Data

We collect the following data from your Tesla vehicles:

  • Vehicle Identification: VIN (Vehicle Identification Number), display name, model, color
  • GPS Location: Real-time location, location history, and movement patterns
  • Battery & Charging: State of charge, charging status, energy consumption, charging history
  • Trip Data: Start/end locations, distance traveled, energy used, timestamps
  • Vehicle State: Lock status, climate settings, door/window states, sentry mode status
  • Odometer: Total mileage readings

1.4 Telemetry Data (Optional)

If you enable Fleet Telemetry streaming, we may collect additional real-time data including:

  • Speed and acceleration data
  • Detailed battery cell information
  • Motor and powertrain telemetry
  • HVAC and climate system data
  • Tire pressure readings

2. How We Use Your Information

  • Service Provision: To provide vehicle monitoring, control, and analytics features
  • Authentication: To verify your identity and secure your account
  • Vehicle Commands: To execute commands on your vehicles (lock, unlock, climate, etc.)
  • Data Visualization: To display dashboards, charts, and trip histories
  • Sharing Features: To allow you to share vehicle access with others
  • Communications: To send magic link emails and important service notifications

3. Data Storage and Security

  • All sensitive data (credentials, tokens, private keys) is encrypted using industry-standard encryption (Fernet/AES)
  • Data is stored in a secure PostgreSQL database
  • All connections use HTTPS/TLS encryption
  • We do not store your Tesla account password
  • Authentication keys are generated locally and stored encrypted

4. Data Retention

  • Account Data: Retained until you delete your account
  • Trip History: Stored indefinitely unless you request deletion
  • Telemetry Data: Retained for up to 1 year, then automatically purged
  • Location Data: Stored as part of trip history

5. Data Sharing

We do not sell your personal data. Your data may be shared in the following circumstances:

  • Vehicle Sharing: When you share a vehicle, the shared user can see the vehicle data according to their permission level
  • Legal Requirements: If required by law or legal process
  • Service Providers: With hosting providers (encrypted data only) necessary to operate the Service

6. Your Rights

You have the right to:

  • Access: View all data we have collected about you
  • Correction: Update or correct your account information
  • Deletion: Delete your account and all associated data
  • Export: Request a copy of your data in a portable format
  • Revoke Access: Disconnect your Tesla account at any time

To exercise these rights, use the Settings page in the application or contact us directly.

7. Third-Party Services

This Service integrates with:

  • Tesla Fleet API: To access your vehicle data and execute commands. Tesla's privacy policy applies to their handling of your data.
  • Tesla Fleet Telemetry: Optional real-time data streaming from your vehicle.

8. Cookies and Local Storage

We use:

  • Authentication Cookies: To keep you logged in (expires after 7 days)
  • Local Storage: To store user preferences

9. Children's Privacy

This Service is not intended for users under 18 years of age. We do not knowingly collect data from children.

10. International Users

Your data may be processed in the European Union. By using the Service, you consent to the transfer and processing of your data in accordance with this Privacy Policy.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or through the Service. Your continued use of the Service after changes constitutes acceptance of the updated policy.

12. Contact Us

If you have questions about this Privacy Policy or your data, please contact us at: tv@itgap.com

13. GDPR Compliance (EU Users)

For users in the European Union, we comply with GDPR requirements:

  • Legal Basis: We process your data based on your consent (by using the Service) and for contract performance
  • Data Controller: Fleet Manager is the data controller for your information
  • DPO: For data protection inquiries, contact tv@itgap.com
  • Supervisory Authority: You have the right to lodge a complaint with your local data protection authority